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Corporate Board Meeting Minutes, Agendas and Other Written Records: Governance Best Practices

Corporate Board Meeting Minutes, Agendas and Other Written Records: Governance Best Practices

  Duration: 60 Minutes

Faculty: Paul Marcela      Level: All      Course ID: 1171


This webinar will focus on best practices for preparing and managing Board of Directors and Board Committee meeting minutes.  Subtopics will include:

  • Purposes of minutes
  • Required elements of minutes
  • Form and style considerations
  • Minutes of Board and Committee executive sessions
  • Board resolution preparation and presentation
  • Review of minutes by auditors and regulators
  • Handling of draft minutes and related notes
  • Restricted access to finalized minutes
  • Methods to store and preserve Board and Committee minutes

Why should you Attend:

Artfully prepared corporate Board and Committee meeting minutes are essential to document that the Board and its Committees properly exercised their fiduciary duties by having had robust discussions regarding key decisions affecting the operations of the corporation. This is particularly important in the context of defending (a) plaintiff’ attempts to pierce the corporate veil, (b) shareholder lawsuits claiming breach of fiduciary duty and (c) in the case of public companies, securities disclosure lawsuits.

Consequently, Board and Committee minutes need to be prepared in such a way as to anticipate these types of potential future litigation. It is also important for companies to have properly prepared Board and Committee minutes to be able to reply to corporate governance-related due diligence document requests in connection with material corporate transactions and to be able to reply to auditor and regulator corporate document requests. A professional Corporate Secretary, the steward of corporate governance in any corporation, has the skill and experience to properly prepare and manage Board and Committee minutes. This webinar will provide attendees with key pointers regarding the need for and preparation and management of corporate Board and Committee meeting minutes.

Areas Covered:

In this practical webinar, you will learn about best practices for the preparation of Corporate Board of Directors and Board Committee meeting minutes.  In particular, the webinar will cover the following topics:

  • Definition of Corporate Governance
  • The justification for Practicing Robust Corporate Governance
  • Director Fiduciary Duties
  • The Role and Responsibilities of the Corporate Secretary
  • Key Aspects of Preparing Artful Board and Committee Minutes
  • Techniques for Efficiency and Accuracy
  • Management, Storage and Retention of Corporate Board Minutes
  • Related Document Retention Policies

Who Will Benefit:

  • Members of Boards of Directors
  • Principals of private equity and venture capital firms and family offices
  • CEOs and CFOs
  • Senior Managers
  • Corporate Secretaries, Assistant Corporate Secretaries, and other Corporate Governance Professionals
  • General Counsels and other in-house attorneys
  • Corporate Attorneys practicing in law firms
  • Business and law school professors and students
  • Members of the National Association of Corporate Directors, the Private Directors Association, the Society for Corporate Governance, the Association for Corporate Growth and the Association of Corporate Counsel

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President & CEO - Governance Partners Group LLC